Aspect (Create Change Request)

Select menu entry [List of Aspects]. All Aspects available in the system, as well as all existing Change Requests for Aspects, will be displayed as list.

In this list, users have the possibility to:

Search after specific Aspects or CRs

Filter Aspects by Change Processed

Select the language in which Aspects are displayed

Export certain aspects:

1. press Export

2. under Tab “Data Source”, users may select:

• the Export range: whether to export all Aspects or a previously marked selection
• the Export type: DIN 4002
• the option of having the results sent by e-mail or not

3. under Tab “Selection of attributes”, users may select:

• the desired attributes of Aspects to be exported
• the export languages

Select menu entry [Change Textual Information]. The system will display the list of all available Aspects as well as change requests.

In this list, users have the possibility to change the content language (in which Aspects will be displayed) and search after specific Aspects (structure elements or change requests).

Select an Aspect in the list by clicking it in order to create a CR for changing the textual information. The Change Textual Information dialog will open:

Select menu entry [Create Aspect]. The system will display the list of all available Aspects as well as change requests for New Aspects.

In this list, users have the possibility to change the content language (in which Aspects will be displayed) and search after specific Aspects (structure elements or change requests).

At the same time, two buttons are displayed: “Create Aspect” and “Create Aspect directly assigned to Application Class”.

Create Aspect

When pressing the button “Create Aspect”, the system will display the Create Aspect dialog.

Fill in the fields, select aspect type and press button “Save”. The New Aspect will be created independently, meaning not assigned to an AC.

Attention: The fields Preferred Name, Aspect type and Reason are mandatory fields!!!
 

Create Aspect directly assigned to Application Class

When pressing the button “Create Aspect directly assigned to Application Class”, the system will display the hierarchical structure of elements.

Mark the Application Class to which the Aspect will be assigned and press button Select (this button will be active only after an AC has been marked within the hierarchy). The system displays the Create Aspect dialog.

According to decision of CRD, function is inactive.

Select menu entry [Remove Aspect]. The system displays a list containing all available aspects.

In this list, users have the possibility to change the content language (in which Aspects will be displayed) and search after specific Aspects (structure elements or change requests).

User selects an Aspect from the list – the system displays the Remove Aspect dialog:

Select menu entry [Assign Reference of Block]. All Aspects available in the system, as well as all existing Change Requests for new Aspects, will be displayed as list. In this list, users have the possibility to change the content language (in which Aspects will be displayed) and search after specific Aspects (structure elements or change requests).

Select one Aspect (SE or CR) in the list by clicking it.

In the next dialog, all Reference Properties available in the system, as well as all existing Change Requests for new Reference Properties, will be displayed as list. In this list, users have the possibility to change the content language (in which Reference Properties will be displayed) and search after specific Reference Properties (structure elements or change requests).

* No Blocks and Reference Properties SE are available in the ECLASS Portal.

To proceed, use one of the following approaches:

1. Select the Reference Properties/Properties (structure elements or change requests) to be assigned to the Aspect by checking the box in front of it/them and press button “Select”.

2. If several Reference Properties and/or Change Requests for New Reference Properties are to be assigned to the Aspect:

Select the Reference Properties (structure elements) to be assigned to the Aspect by checking the box in front of them and press button “Add to collection”. For structure elements, this button is located above the list of SE-Reference Properties.

Select the Change Requests for New Reference Properties to be assigned to the Aspect by checking the box in front of them and press button “Add to collection”. For change requests, the button is located under the header “Change Requests”.

*By adding Reference Properties SE or CR to collection, user will have an overview of all Reference Properties (SE or CR) to be assigned to the Aspect under “Collection of assignments”.

Reference Properties (SE or CR) can be removed from the Collection of assignments by pressing button “Remove selection” (only marked Reference Properties SE and CR will be removed) or “Remove all” (all Reference Properties SE or CR will be removed from the collection of assignments).

As next step, press button “Select”.

System opens the “Add existing property” dialog.

*By pressing Remove, the respective Reference Property SE or CR will be removed.

*By pressing Select, user can select another Aspect to which Reference Properties will be assigned /other Reference Properties to be assigned to the Aspect.

Fill in the field “Reason*” and press Save.

System displays message: Change request saved. The new created change requests will be displayed under My Change Request.

According to decision of CRD, function is inactive.

Select menu entry [Withdraw Reference of Block]. System displays the hierarchical structure of elements.

Select the reference property you want to withdraw from the aspect and press button „Select“.

System opens the „Withdraw Property“ Dialog. Fill in the field “Reason*” and press Save.

System displays message: Change request saved. The new created change requests will be displayed under My Change Request.

Select menu entry [Assign Property]. All Aspects available in the system, as well as all existing Change Requests for new Aspects, will be displayed as list. In this list, users have the possibility to change the content language (in which Aspects will be displayed) and search after specific Aspects (structure elements or change requests).

Select one Aspect (SE or CR) in the list by clicking it.

In the next dialog, all Properties available in the system, as well as all existing Change Requests for new Properties, will be displayed as list. In this list, users have the possibility to change the content language (in which Properties will be displayed) and search after specific Property (structure elements or change requests).

To proceed, use one of the following approaches:

1. Select the Property/Properties (structure elements or change requests) to be assigned to the Aspect by checking the box in front of it/them and press button “Select”.

2. If several Properties and/or Change Requests for New Properties are to be assigned to the Aspect:

Select the Properties (structure elements) to be assigned to the Aspect by checking the box in front of them and press button “Add to collection”. For structure elements, this button is located above the list of SE-Properties.

Select the Change Requests for New Properties to be assigned to the Aspect by checking the box in front of them and press button “Add to collection”. For change requests, the button is located under the header “Change Requests”.

*By adding Properties SE or CR to collection, user will have an overview of all Properties (SE or CR) to be assigned to the Aspect under “Collection of assignments”.

Properties (SE or CR) can be removed from the Collection of assignments by pressing button “Remove selection” (only marked Properties SE and CR will be removed) or “Remove all” (all Properties SE or CR will be removed from the collection of assignments).

As next step, press button “Select”.

System opens the “Add existing property” dialog.

*By pressing Remove, the respective Property SE or CR will be removed.

*By pressing Select, user can select another Aspect to which Properties will be assigned / other Properties to be assigned to the Aspect.

Fill in the field “Reason*” and press Save.

System displays message: Change request saved. The new created change requests will be displayed under My Change Request.

According to decision of CRD, function is inactive.

Select menu entry [Withdraw Property]. System displays the hierarchical structure of elements.

Select the property you want to withdraw from the aspect and press button „Select“.

System opens the „Withdraw Property“ Dialog. Fill in the field “Reason*” and press Save.

System displays message: Change request saved. The new created change requests will be displayed under My Change Request.

Aspect Types can be managed only by users assigned to role “Office”.

Under “Office”, select menu entry “Manage Aspect Types”.

System displays the “Manage Aspect Types” Dialog.

In this dialog, user can:

1. Create new Aspect Types
2. Edit existing Aspect Types
3. Withdraw existing Aspect Types

1. Create New Aspect Type

To create a new Aspect Type, press „Create Aspect Type“.

System opens the „Create Aspect Type“-Dialog.

Select the languages in which you want to create the new Aspect Type from the combo-box „Content language“. English is the default language.

Fill in the fields and press button Save.

Attention: Preferred name* is a mandatory field!!!

System will display the message „Aspect type saved“. The new created Aspect Type will be displayed in the list of available Aspect Types.

2. Edit Existing Aspect Type

All existing Aspect Types are displayed in the list of Aspect Types.

Aspect Types may be used or not used in Application Classes.

For Aspect Types which are used in Application Classes, the value „True“ will be displayed in column „Used?“.

For Aspect Types which are not used in Application Classes, the value „False“ will be displayed in column „Used?“.
 

2.1 EDIT-Function in case of Unused Aspect Types

Select Edit. System displays the Edit Aspect Type Dialog.

Select the languages in which changes are to be done, edit the content and press save.

System displays the message „Aspect type updated“. The updated Aspect Type will be displayed in the list of existing Aspect Types.

2.2 EDIT-Function in Case of Used Aspect

Select Edit. System displays the Edit Aspect Type Dialog.

Select the languages in which changes are to be done, edit the content and press save.

System displays the message „Aspect type is used and cannot be updated directly. A new aspect type was created instead.“

The Aspect Type created by editing the used Aspect Type will be displayed in the list of existing Aspect Types with the value „False“ (unused).

3. Withdraw Existing Aspect Type

*Withdraw of aspect type is possible only if aspect type is not used by any aspect (SE or CR). If aspect type was already released (part of current release) it will be marked as “deleted” in next release, and it will remain in the database as part of current and older releases. If aspect type was not released yet and it is not used by a CR, delete is allowed and this will permanently delete the aspect type.

All existing Aspect Types are displayed in the list of Aspect Types.

Aspect Types may be used or not used in Application Classes.

For Aspect Types which are used in Application Classes, the value „True“ will be displayed in column „Used?“.

For Aspect Types which are not used in Application Classes, the value „False“ will be displayed in column „Used?“.
 

3.1 Withdraw Unused Aspect Type

Select Withdraw. System displays the “Withdraw Aspect Type” Dialog.

If you are certain that you want to withdraw the Aspect Type, press button „Save“. The Aspect Type will be removed from the list of existing Aspect Types.
 

3.2 Withdraw Used Aspect Type

Select Withdraw. System displays the “Withdraw Aspect Type” Dialog.

If you are certain that you want to withdraw the Aspect Type, press button „Save“. The system displays the message: „Aspect type withdrawn (marked for delete in next version).“